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Zoom – Host a Meeting and Invite Participants | Office of Information Technology
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Help us improve this article with your feedback. Related Articles. To learn how to host a screen-sharing or video conference from within the Zoom. Depending on whether you wish to host a meeting immediately, or schedule a meeting for later go to one of the following sections:. Click either the Start without video or Start with video button, depending on your needs. Select additional Meeting Options , including Require meeting password, if desired. Note that all recurring meeting URLs expire after one year, so you will have to set up a new one by then.
If you are hosting webinars, it might be useful to collect information from attendees prior to the meeting. For example, you might want to ask for their names, email addresses so you can send them follow-ups or the recording of the meeting afterwards , company and role, etc. To do this, you will have to create a registration form for your meeting. If you are a busy person and would like to grant someone else, e. They can then schedule meetings on your behalf and act as an alternative host for your meetings.
During a Zoom meeting, you can share your screen with other attendees to better explain your concepts. You can choose to share your entire desktop, a specific window or a portion of your screen. Note that the host can prevent participants from accessing screen sharing. When you are sharing your screen or whiteboard, you can allow participants to collaborate on annotation.
See how to enable annotation for meetings. A toolbar will then appear and you can add text, drawings, arrows, etc. When you are muted or when you are in a big meeting, you can now use meeting reactions to show your feedback using an emoji without interrupting the meeting. The emoji will appear at the top left of your window so that others can see your feedback.
The Emoji will disappear after 5 seconds. You might also be prompted to let Zoom or your browser access your microphone and webcam. This is necessary for Zoom to work and you should allow it to do so. This helps reduce background noise, feedback, and people hearing themselves. If you already have Zoom installed on your device, you can join a meeting directly from the app using a meeting ID or personal link name sent to you by the host. Selecting Google or Facebook will bring you to its respective sign-in page.
A new window will appear. In the first box, enter the meeting ID that was sent to you when you received the invitation via email. Alternatively, you can enter the personal link name if you happen to know it. Once you have the company URL, go to it in your browser of choice. The landing page will look different between companies, but the options available will mostly be the same.
Click that link. Call that number. When prompted, enter the meeting ID number also available in the email invitation using your dial pad. We select and review products independently.
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– Joining a Zoom Meeting (Participants) : IT Solutions Center
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For information on navigating Zoom, see the Navigating Zoom as a Participant article. Visit the Zoom Help Center to view all of the available articles and videos.
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Detect Hidden Surveillance Cameras. Sometimes people might just forget to mute their audios. To help keep the communication clear, the host of a meeting has the option to mute everyone in the meeting at once. Zoom also provides lots of integrations with the tools that your team might be using. Some integrations that we like at Kipwise include:. After the meeting ends, you can see the duration and participant summary of the meeting and share the Zoom meeting recordings easily. We are using Calendly as the meeting scheduling tool at Kipwise.
With the Zoom x Calendly Integration, when someone books a meeting on Calendly, a Zoom meeting will be automatically created and added to the event. Zapier helps to connect Zoom with thousands of other tools that you might be using.
See the list of Zoom Integrations by Zapier for more zaps that you can make to connect your workflows. We hope these tips can help you better utilize Zoom to communicate with your remote teams. For more teams or running meetings and improve communication for remote teams, check out our relevant blog posts:.
And more remote work related tips and tricks. Feature Overview. See how Kipwise helps you build a team wiki, together with a team process. Create structured and visually appealing content easily. Knowledge that delivers to you automatically, no need to search. Use Cases.
Employee Onboarding. Equip new hires with the essential knowledge they need to succeed in their roles. Help your teammates gain relevant product knowledge to boost work efficiency. Reduce communication lag by ensuring teammates from different sides of the world have access to the information that they need. Centralize and share internal knowledge efficiently with our built-in workflows and powerful integrations.
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